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Select a paycheck report format to download or print. To learn more about payroll basics, read the Frequently Asked Questions.

Frequently Asked Questions

How do I pay my employee?

You can give your employee a check in person or by mail. If you want to print a check with your calculator results above, click “Print results”. Alternatively, you can sign up for a payroll service provider like Gusto. These services can do direct deposit and tax filing for you, but they can be costly for a small business. Check out PaycheckCity Payroll for an inexpensive self-service payroll solution.

How do I pick a pay frequency for my business?

This depends on the needs of your business. It is important to keep in mind that certain states have pay frequency requirements. Visit the U.S. Department of Labor website to learn more.

What is pay frequency?

Pay frequency refers to the frequency with which employers pay their employees. The pay frequency starts the entire payroll process and determines when you need to run payroll and withhold taxes.

How many payroll periods are there in a year?

Depends on the pay frequency: Quarterly = 4; Monthly = 12; Semi-monthly = 24; Biweekly = 26; Weekly = 52.

Are there federal or state laws about pay frequency?

There are no Federal laws on pay frequency, but some states have pay frequency requirements. You can visit the U.S. Department of Labor website to review state requirements.

What states have reciprocity?

Some states have reciprocity agreements with other states, which means that two states allow its residents to only pay payroll taxes where they live instead of where they work. You can find your state’s list of reciprocal states in our Payroll Resources under the reciprocal states section.

How does an employer report a new employee hire to their state?

Find your state’s new hire reporting info in our free Payroll Resources under the new hire section.

What are state withholding forms?

State withholding forms are tax documents completed by employees to have their employer withhold specific amounts on paychecks for their state taxes. It is similar to the federal Form W-4 that tells the employer about the employee’s withholding needs for federal taxes. Typically the states without income tax don’t have their own state W-4 since they don’t collect income tax. Otherwise most states have their own state W-4 form and update them annually.

Download the latest version of your state’s withholding forms in our Payroll Resources under the withholding forms section for free!

What are fringe benefits?

Fringe benefits are a type of compensation a company may offer to an employee or person performing services for the company and are often used to recruit top job candidates and motivate employees. Learn more about benefits, plan rules & limits, and awards in this Benefits Guide.

If the work location is in one state and the employee lives in another state, how are taxes calculated in multi-state scenarios?

Additional careful considerations are needed to calculate taxes in multi-state scenarios. Learn more about multi-state payroll, nexus and reciprocity in this guide to multi-state payroll. To calculate multi-state payroll for your employees, try PaycheckCity Payroll for free.

Why is geocoding important for payroll taxes?

Geocoding is critical for determining the precise taxes that apply to individual employees. Learn more in this Geocoding Guide.

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