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When it comes to classifying an employee, two forms come to mind: Form 1099-MISC and Form W-2. Each form corresponds to the employee's relationship with the employer. Form W-2 is designed for employees with a fixed work schedule, whereas 1099-MISC is meant for independent contractors. While this may seem straightforward, the practice of determining a W-2 and 1099 employee in a real scenario can be challenging. 

PaycheckCity Profiles is great for small businesses – try printing paychecks and saving employee information for process paychecks! 

Employer Perspective 

A 1099 contractor and W-2 employee are subject to different handling by their employer. Therefore, employers must have it right – are they employing W-2 employees or 1099-MISC contractors? The answer will determine work to be done by both parties.  

Employers report employee wages, bonuses, and all remuneration using IRS Form W-2. By doing this, the employer becomes responsible for withholding and social security taxes on behalf of the employee. On the contrary, independent contractors – or workers that use a 1099-MISC – are responsible for recording their compensation to the IRS.  

Independent contractors are considered self-employed. Because of this, they do not receive non-payroll benefits such as health, life and disability insurance, an IRA match program or other perks. 

Employee-Employer Relationship 

There are strict guidelines provided by the IRS for determining an employee from a contractor. Take the time to become familiar with the guidelines and requisites if this topic is relevant. It will save you time and thousands of dollars in the long run. Below are a few scenarios to determine the status of a worker.  

W-2 employee conditions:  
  • Work hours are established by the company. 
  • The work guidelines and onboarding are provided by the company. 
  • Workers have a single employer. 
  • Workload is delegated by a supervisor and workers are set to meet a certain level of performance. 
  • Supplies - in order to meet the job description - is provided by the company.  
Independent contractor conditions: 
  • Work schedule is controlled by the worker. 
  • Supplies and guidelines are not provided by the employer, rather the worker completes tasks with their own practices and equipment. 
  • Workers may offer their services to other clients. 
  • Tasks or assignments are agreed upon and workers can accept or reject assignments.  
When it comes to payroll, knowing if a worker is classified as an independent contractor or an employee is essential. Generally, this comes down to the relationship that the employer has with the worker: Is the job more tasked based with a flexible schedule or performance based and on a fixed schedule?

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